CIS8010
Project
Management
Executive summary
Present report
for the information system development pertains to privately run hospital where
in wireless system infrastructure would be developed which would be able to
make data transfer at 20mbps speed and allowing 2000 users accessing
information system at single time. Present report provides a full proof
resource plan for time, cost and human resources required for the
implementation of the project. Further risk pertaining to the current project
implementation along with suitable mitigates for the risk can be given in the
report. Finally suitable assumptions for the project implementation have been
provided along with justification.
Table of Contents
1.0 Introduction
Health
information systems are implemented in the current age organizations in order
to develop the patience information management system, billing system; HRM
system and management report mechanism. In present context to the small
privately run hospital which is having specialization into cardiology services,
cutting edge wireless system would be implemented in order to develop the
advanced communication infrastructure in the organization so that information
system can properly function in the organization. With the help of cutting edge
wireless system users would be able to access the information system from any
place with high ease of use (Lee, 2007).
The aim of
present paper is to develop detailed implementation plan in order to have the
cutting edge wireless system for privately run hospital. Implementation plan
for the project would consist of several schedules such as time plan, resource
plan and cost plan etc. Further present report would analyze the potential risk
and mitigate for the cutting edge wireless system in context so as to manage
the project implementation with lower level of uncertainty by proposing the
mitigates for the potential risk which would be faced in the organizational
context. Finally set of assumptions would be provided which are being
considered for the development of project plan.
2.0 Implementation plan for cutting edge
wireless technology
Present section
of the report would provide the implementation schedule for the cutting edge
wireless technology proposed in privately owned hospital. Wireless system
proposed for implementation in the hospital would be having advantage of high
speed transfer for 20 mbps and capability that 2000 users can simultaneously
access the information system of the hospital. Further usage of wireless system
would enable access for information system through several devices such as ipad
and other handheld devices. Further present wireless technology would enable
data transfer into several formats such as text, audio, video and image format
etc. The present schedule for implementation would require development of time
plan, resource plan and costing structure (Alan, 2009).
2.1 Time plan
Development of
time plan for the present wireless project would require work breakdown
structure so as to understand activities which would be accomplished for
completion of project, Gantt chart in order to understand sequential schedule
of the work activities to be accomplished and time plan which would provide the
total working hours for each of the project stakeholder so that allotted work
activities can be accomplished in given time frame. Work breakdown structure
for the project of wireless system implementation can be given as below:
Work breakdown structure
1.0 About Project (Project planning)
1.1 Introducing the
project
1.2 Brief about
project
1.3 Collecting project
requirement
1.4 Planning project
outcome
2.0
Team (Resource
planning)
2.1 Selection
2.2 Assigning roles
and responsibility
2.3 Solution
identification for resource planning
3.0
Development and
Implementation
3.1 Hardware
identification for project implementation
3.2 Identification
of Software
3.3 Integration and
implementation of software
4.0
Customization
basis company policy
4.1 Research paper
including feedback of the users
4.2 Developing
charter with management functionality
4.3 Customization
as per company requirement
5.0
Testing
5.1 Test plan
schedule
5.2 Testing system
Module wise
5.3 Integration of
the tested modules
5.4 System testing
by live
6.0
Training and
support activities
6.1 Identification
and development of training modules
6.2 Training schedule
6.3 Identification
of the trainer and trainee
6.4 Supervising
training progress
6.5 Online support
system
Figure 1: Work
breakdown structure for wireless system implementation
There would be
in total six steps in which entire project implementation would be taken such
as about project which is project planning phase, team planning, development
& implementation, customization as per company policy, testing, training
& support activities. Entire project completion would take 6 months and
would start on 1st Jan, 2013.
2.2 Resource plan
Resource planning
for the project for wireless technology implementation would follow below
mentioned stages:
§ Determining the size of team: Size of the team can be determined by
the two factors which are total number of task to be performed and efforts
needed to perform the task. For the present project for wireless technology
implementation size of the team required would be approx 100 members (Digman, 2000).
§ Determining required skills: A list of the skills required in order
to perform the task should be developed and accordingly type of personnel would
be demanded for the particular project. In the current project for wireless
technology infrastructure project implementation skills required would be need
analysis for system requirement, identifying hardware, software requirements,
integration need analysis, training need analysis and developed training
content for imparting training.
§ Defining resource profile: Resource plan for the project would
consist of staffing plan i.e. when and how staff would be employed in the
project and taken off from the project. For the current project of wireless
technology infrastructure development a sample staffing plan can be given as
below while the final staffing plan can be developed at the time of original
project implementation phase only
Figure 2: Showing a sample staffing plan for the wireless
infrastructure development project
§ Forming the team: Project manager would be having the significant
role in order to form the team and assign the roles and responsibility for each
team member. Team formation for the current project would involve several
stakeholders in the project who would be the part of overall project team such
as sponsor of the project, management team, project manager, team members and
external consultant (Cortada, 2005). A schedule with task assigned, total time required and work done
each day for every stakeholder can be given as below:
Role
|
Name
|
Task assigned
|
Total time
|
Work done/ day
|
Sponsor
|
Mr James
|
Major role for project
sponsor would be to monitor the objectives for current project implementation
and involve into decision making process
|
6 months
|
3 hour/day
|
Management (20)
|
NA
|
Supervision for need analysis, system installation and training
& support
|
6 months
|
8 hour/day
|
Project manager
|
Mr Richard
|
Planning for the entire project and managing project team so as
to meet project objectives
|
6 months
|
Daily reviews
|
Team member Internal
|
NA
|
Internal team members for the project would be from several
departments such as technical, finance and human resource having
responsibility to contribute into need analysis, budgeting, developing time
schedule and system implementation
|
6 months
|
10 hour/day
|
Team member External
|
NA
|
Role of external team
members would be to provided support for specific functionalities which are
not available in house such as system integration support and other technical
support
|
6 months
|
10 hour/day
|
Consultant (30)
|
NA
|
Role of external consultant would be to understand the hospital
environment to plan out the need for new system and help in system purchase
and installation work
|
6 months
|
10 hour/day
|
2.3 Budget plan
Budget planning
for the current project would be based on the work breakdown structure
developed as costing for the entire project has been developed in concurrence
with the overall work breakdown items developed in the project implementation
phase. Budget plan for the project of wireless system implementation can be
given as mentioned below:
Particular
|
# Units/Hrs.
|
Cost/Unit/Hr.
|
Total
|
Subtotals
|
% of Total
|
Internal Labor
|
Outsourced Costs
|
WBS Items
|
|||||||
About Project (Project planning)
|
$13335
|
27%
|
|||||
Project manager
|
60
|
$10
|
$6000
|
$6000
|
|||
Team members-Teresa
|
34.50
|
$7
|
$2415
|
$2415
|
|||
Team members-James
|
32
|
$9
|
$2880
|
$2880
|
|||
Team members-Le
|
12
|
$9
|
$1080
|
$1080
|
|||
Team members-Matt
|
12
|
$8
|
$960
|
$800
|
|||
Team
|
$ -
|
$3335
|
7%
|
||||
Internal team
|
11.50
|
$9
|
$1035
|
$1035
|
|||
Outsourced labor
|
11.50
|
$20
|
$2300
|
$2300
|
|||
Development and Implementation
|
$ -
|
$16315
|
33%
|
||||
Internal team
|
16
|
$9
|
$1440
|
$1440
|
|||
Outsourced labor
|
12.50
|
$15
|
$1875
|
$1875
|
|||
Hardware
|
$5000
|
$5000
|
|||||
Software
|
$8000
|
$8000
|
|||||
Customization basis company policy
|
$ -
|
$4395
|
9%
|
||||
Internal team
|
15
|
$9
|
$1395
|
$1395
|
|||
Outsourced labor
|
20
|
$15
|
$3000
|
$3000
|
|||
Implementation Schedule
|
$ -
|
$4680
|
9%
|
||||
Internal team
|
19.50
|
$9
|
$1755
|
$1755
|
|||
Outsourced labor
|
19.50
|
$15
|
$2925
|
$2925
|
|||
Testing
|
$ -
|
$3900
|
8%
|
||||
Internal team
|
19.50
|
$5
|
$975
|
$975
|
|||
Outsourced labor
|
19.50
|
$15
|
$2925
|
$2925
|
|||
Training and support activities
|
$ -
|
$3885
|
8%
|
||||
Internal team
|
14
|
$9
|
$1260
|
$1260
|
|||
Outsourced labor
|
15
|
$17.50
|
$2625
|
$2625
|
|||
Total project
cost estimate
|
$49845
|
$21035
|
$28650
|
||||
Month 1
|
Month 2
|
Month 3
|
Month 4
|
Month 5
|
Month 6
|
Total
|
|
WBS Items
|
|||||||
About Project
|
$2500
|
$22,00
|
$3600
|
$1500
|
$800
|
$2735
|
$13335
|
Team
|
$1250
|
$850
|
$670
|
$565
|
$3335
|
||
Development and Implementation
|
$1800
|
$2950
|
$1500
|
$10065
|
$16315
|
||
Customization basis company policy
|
$270
|
$1500
|
$1400
|
$1225
|
$4395
|
||
Implementation Schedule
|
$450
|
$1505
|
$2050
|
$675
|
$4680
|
||
Testing
|
$1000
|
$1000
|
$1900
|
$3900
|
|||
Training and support activities
|
$970
|
$450
|
$975
|
$1490
|
$3885
|
||
Total project
cost estimate
|
$3750
|
$4850
|
$8910
|
$8020
|
$16290
|
$8025
|
$49845
|
As shown in the
above table that budget plan has been developed in order to reflect the project
costing structure as per the work breakdown of the project and six month plan
for the project. Total projected budget for the project would be approx $50,000
which would be invested in the project in initial time frame of six months.
3.0 Potential risk and mitigates
Every project is
exposed to certain amount of risk while implementation and same is scenario for
the current project implementation for the cutting edge wireless technology
infrastructure in context of privately owned hospital. Some of the major risk
confronted to the project along with mitigates for the risk can be given as
below:
§ Technical failure: Present project involves high level of technical
expertise for implementing the wireless technology infrastructure in context to
develop hospital information system. There is big risk for the technical
failure in the project as the technology is quiet new for the hospital and may
face some issues at the time of practical implementation. In order to mitigate
the risk of technical failure it is important to have specialized consultants
for handling the technical issues and there should be close relations with the
vendor handling the technical aspects (Roehrig, 2006).
§ Integration issues: Hardware and software required for the project
implementation would be bought from different vendor as the single vendor does
not have expertise for both hardware and software. Hence there is risk for the
integration failure for the project. In order to mitigate the integration risk
for the current project it is important to analyze integration feasibility and
test run during the project implementation which would reduce risk to minimum
possible level.USQ
§ Cost & time overrun: Cost and time plans have been developed at
the start of the project but during the final implementation of project there
are chances that cost & time may overrun from the planned schedule. In
order to mitigate the risk for cost & time overrun it is important to
develop a comprehensive schedule and timely monitoring & contingency plans
would be vital to keep cost & time on the track. Contingency plans should
be in hand so that at the time of overrun proper measures can be adopted so
that overall project implementation can be kept under control.
§ High investment: Present project would involve high investment for
the hospital which needs to be covered through benefits received from the
project. But there is risk that the current project may not meet the objectives
for which it has been implemented. In order to mitigate such risk it is
important to test the functionality which would be required to cover the cost
of investment in the project to ensure that investment made in project does not
go in vain (Cortada, 2005).
4.0 Assumptions and justification
Every project
implementation can be done under several assumptive environments and for the
current project of wireless technology implementation below assumptions has
been made:
§ Present project implementation would be accomplished within time of
six months, six months time has been considered for the project looking at the
case study for accomplishing the wireless project implementation within similar
schedule
§ Total cost for implementation has been considered at $50,000, the
present cost estimation has been considered looking at the general costing
structure prevailing in the market for such project implementation
§ Present project implementation would require different skill set for
the employees working in the project and these skill set would include
technical expertise, need analysis, system installation and training needs
§ It is the basic assumption that hospital would be having basic level
of IT expertise in house so as to support the project implementation as
currently hospital is having developed information system CIS8009 Business communication network
Conclusion
From the present
paper of wireless system implementation in privately owned hospital it can be
concluded that project implementation would include time plan, resource plan
and costing as its major elements. A full proof plan for these resource
implementation need to be in hand in advance so that overall project
implementation can be made on time, within given cost and along with resources
in hand for the project. Risk inherent in the project should be properly
mitigated at the start of the project by advising suitable mitigates for the
project.
References
§ Lee, A., 2007, The Coming
of Age of Double Entry: The Giovanni Farolfi Ledger of 1299-1300,
Accounting Historians Journal, Vol. 4, No. 2, p.80 University of Mississippi
§ Alan S, 2009, Using
accounting history and Luca Pacioli to teach double entry, Middlesex University Business
School, p.9, Cardiff.ac.uk
§
Digman, M (2000).
"Personality Structure: Emergence of the Five-Factor Model". Annual Review of Psychology
§
Cortada, W. (2005). The Digital Hand: Volume II: How Computers
Changed the Work of American Financial, Telecommunications, Media, and
Entertainment Industries. USA: Oxford University Press. ISBN 978-0-19-516587-6.
§ Roehrig, P (2006). "Bet On Governance
To Manage Outsourcing Risk". Business Trends Quarterly. http://www.btquarterly.com/?mc=bet-governance&page=ss-viewresearch.
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